Career Opportunities

Job Title:
Administrative Assistant Operations - Utah Division
 
Qualifications:

 The ideal candidate will have excellent time management skills, the ability to balance multiple

tasks at one time, and the ability to hit deadlines without compromising results or productivity.
Proven admin experience, knowledge of office management procedures, and strong skills in
Microsoft Office are important. Attention to detail and analytical and critical thinking skills
are required. The candidate should have a positive approach and be a problem-solver, focused
on finding solutions. The ideal candidate will possess interpersonal and communications skills
(both written and verbal) with various personality types, as well as the ability to write
professional memos and letters. A high school diploma or equivalent is required, with a college degree preferred.

 

 
Description:

 Essential Job Functions

The Operations Assistant will be responsible for completing the following scopes, along with other associated tasks as assigned:

 Meeting support

- Prepare and distribute weekly Operations Council agenda

- Prepare quarterly staffing meeting agendas

- Schedule and create agenda for Monthly Construction & Customer Care Meeting

 

Dashboards and reporting

- Update and maintain Operations Dashboard and Operations Gantt Chart

- Prepare reporting and dashboard information for weekly one-on-one meetings with

 

Operations Leadership

- Update and maintain Woodside Safety Manual and SWPPP documentation

- Maintain Operations Tools & Equipment Inventory list

- Work with the accounting team and Operations Leadership to create and maintain SG&A budgets for each Operations department

 

Process Documentation, Playbook, & Training

- Organize all Operations folders on Sharepoint and ensure consistent format and current content, as well as current access for all Operations personnel

- Write SOPs, detailed job descriptions, and training manuals for all roles in the Operations department

- Compile and maintain the Operations Playbook for Architecture, Construction, Customer Care, Resource Planning, and Purchasing

- Coordinate required job-specific training for new hires in the Operations department Event Planning

- Set up and coordinate recruiting and internship information sessions, career fairs, and interviews with Operations Leadership

- Coordinate calendar for monthly Operations Leadership Community Inspections and Construction and Customer Care Touchpoint visits

- Coordinate Operations team building and special events Other Responsibilities

- Research and help resolve payment and billing concerns that escalate to the Vice President of Operations

- Deliver and pick up permit applications, permit checks, and permits with each municipality each week

- Book required travel arrangements

- Submit and reconcile expense reports

- Other projects as assigned

 
Salary Range:
DOE, competitive
 
Contact:
joshuac@woodsidehomes.com